personal assistant

Job Description

 Roles and Responsibilities: 

Job Summary:

The Personal Assistant (PA) to the Director will provide high-level administrative, organizational, and coordination support to ensure smooth day-to-day operations. The role requires confidentiality, professionalism, strong communication skills, and the ability to handle multiple tasks efficiently.

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Key Responsibilities:

1. Administrative Support

• Manage Director’s calendar, appointments, and meetings

• Schedule internal and external meetings

• Prepare meeting agendas, minutes, and follow-up actions

• Handle correspondence (emails, letters, calls)

2. Communication & Coordination

• Act as a point of contact between Director and staff/clients

• Coordinate with internal departments and external stakeholders

• Draft and review official communications

3. Documentation & Reporting

• Prepare reports, presentations, and documents

• Maintain confidential files and records

• Handle travel arrangements (flights, hotel bookings, itineraries)

• Manage expense reports and reimbursements

4. Office & Operational Support

• Monitor deadlines and ensure timely completion of tasks

• Assist in project coordination

• Organize events, meetings, and conferences

• Maintain office supplies and administrative systems

5. Confidentiality

• Handle sensitive information with utmost discretion

• Maintain strict confidentiality of company and Director’s matters

Education + Experience + Salary

• Education: graduation
• Experience: 5  Year
• Annual CTC: 20000 to  30000

Country, State and City

• India
• Gujarat
• Ahmedabad